Register and find
Create structured record information, search and filter the register, and import or export metadata.
The records challenge
When records move, teams need to know where they are
Physical files can pass between shelves, offices, and authorised holders while digitised versions introduce their own access and version questions. Without a connected view, finding a record and reconstructing its history becomes harder than it should be.
Custodia Registry brings registration, location, physical custody, digitised files, access, and review into one operational workspace.
Key capabilities
Support the record through its working life
Track physical custody
Manage requests, checkout, pickup, recall, return receipt, final reshelving, and the resulting custody history.
Connect digital files
Store digitised-file metadata, previews, versions, and controlled digital-access workflows alongside the record.
Organise locations
Describe storage locations consistently and use QR record and location labels to assist handling and reshelving.
Review and govern
Use roles and permissions, audit history, retention and disposition workflows, and human-reviewed duplicate cases.
Report and export
Review operational activity, physical loans, retention, categories, and departments through reports and exports.
A connected workflow
From arrival to accountable history
- Register
- Organise
- Request or access
- Track custody
- Return and reshelve
- Audit and report
A working overview
See the state of the registry at a glance
The dashboard brings record volumes, physical-loan activity, requests, retention attention, location information, and reporting entry points together.
Who it can help
For organisations responsible for substantial physical and digitised records
Custodia is designed for records and registry teams that need clearer visibility over storage, movement, custody, digitisation, access, retention, and operational accountability.
Talk with LearnTech
Want to discuss how this product could fit your organisation?
Tell us about the operational problem you are trying to solve.